Platform01 — Guard records
Every guard, verified and audit-ready
A single registry for your entire guard force: personal records, documents, police verification status, training, uniforms issued and complete deployment history.
The problem today
Most agencies still track guards across Excel sheets, WhatsApp groups and paper files. When a client or compliance inspector asks for a guard’s verification papers, the scramble begins — and expired licences surface only after they become a liability.
What you get
Digital guard files
Photo, ID proofs, address, bank details, emergency contacts and signed documents stored against each guard — searchable in seconds.
Expiry alerts
Automatic reminders before police verification, gun licences, training certificates or agency documents lapse.
Deployment history
Every site a guard has served, with dates, shifts and incident record — useful for client queries and internal transfers.
Role-based access
Field officers see their own zone; HR sees documents; owners see everything. RBAC keeps sensitive records contained.
How it works
Step 1
Onboard once
Add a guard with photo and documents from the office, or let field officers do it from their phone.
Step 2
Verify and tag
Mark verification status, skills (armed, fire safety, CCTV) and preferred sites.
Step 3
Deploy anywhere
The same record follows the guard across sites, shifts and clients — no re-entry, no duplicates.
Common questions
Can I import my existing guard list from Excel?+
Yes. Upload your existing sheet and EasyGuarding maps names, phone numbers and site assignments into guard profiles, so you are not retyping hundreds of records.
Does it help with regulatory or audit compliance?+
EasyGuarding keeps verification documents, training records and deployment registers organised per guard, so producing records for a regulator or client audit takes minutes instead of days.
Who can see guard salary and bank details?+
Only roles you authorise. Access control is per-module, so a field supervisor can manage attendance without ever seeing payroll data.
Next step
Run tomorrow’s shift on EasyGuarding
A 30-minute live walkthrough of the platform, end to end. No card, no commitment.